A dedicated board portal acts as a central point to update, remind, and share documents, agendas and other data. It streamlines the entire process and ensures that governance standards are adhered to. The most effective solutions are designed with an emphasis on the user experience and can support users of all levels of experience with technology. In addition, they guard against the cyber threats that affect non-profit organizations with granular permissions management and robust security measures like encryption and secure application hosting.
When boards rely on conventional email or file-sharing service that is free, it can be difficult to keep up with the changes to documents. With dedicated board software users can access the latest version of files on any device at any time – and even set an continuously updated link to share with the stakeholders. This allows everyone to stay up-to-date and can save valuable time making preparations for meetings.
Beyond the storage and distribution of documents from meetings, board materials and other information, a reliable solution allows directors to collaborate with documents online or offline by using real-time tools such as laser pointer tools and private annotations. It also allows boards to vote, review actions items and make decisions using a central dashboard.
A good solution provides a high-quality unified videoconferencing platform that is integrated with the board portal and lets users work together in real-time without having to switch between different applications. It should also provide various support services to help users get the most out of the technology and avoid costly mistakes. And it should provide a choice of data storage locations to ensure compliance with local laws as well as the ability to quickly and easily export data into an format that can be used by auditors.