Systematisation is the best method to expand your business and ensure sustainable growth. Systematising the processes of your business gives everyone a clear understanding on what they need to do, allowing them to step out from tactical and managerial positions and produce real results and be accountable. But this requires a system that enables you to write down the ‘rules’ of your business, so that routine tasks are taken over leaving time to focus on the work that is important most. This is the purpose of an organizational management system.
A management system for companies aims to create a framework of policies, procedures, and guidelines which ensure that all functions of an enterprise are performed in accordance with the best practices. They are designed to accomplish several corporate goals such as improving efficiency in operations and financial performance, client relationships and product quality, environmental performance, worker safety and legislative compliance.
These are often based upon the PDCA cycle and require the development of systems that document, evaluate and make improvements to existing methods in a systematized manner. Some of these processes are designed to comply with specific standards, such as ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 security of information.
A good company management software should be user-friendly, and accessible to all employees. This could be in the form of a light application that allows anyone to edit and publish high-quality documents, workflows, or simply making a business flow map accessible via the intranet. Whatever method is chosen it is vital that the system is easily updated so that it always reflects the current procedures of the company. This helps reduce the likelihood of it becoming outdated, a situation which is a common occurrence with more formalized manuals and software applications that require specialist knowledge to maintain.